The University of Connecticut’s Records Management Policy aligns with the Public Records Policy set forth by the Office of the Public Records Administrator (OPRA) of the Connecticut State Library. OPRA has the authority by law to issue public record policies and procedures for Connecticut state agencies. Among other responsibilities, OPRA sets minimum record retention requirements and approves the destruction of public records for state agencies– that includes UConn. They also prescribe what digital imaging standards are required to convert paper records into electronic records (if you want scanned electronic records to replace the paper copies, you’ll need follow this policy). Find out more by reviewing state records management policies below and don’t hesitate to reach out for help when interpreting the policies and the associated procedures.

All faculty and staff should become familiar with the following policies:

• Disposition of Public Records Policy (This policy applies when you are seeking to destroy official records).
• Digital Imaging Policy (This policy and its related standards apply when you reformat paper records into a digital medium and wish to have the digital copy serve as the official record).

 

Some staff may benefit from understanding these additional policies:

• Standards for Public Records Storage Facilities
• Transfer and Storage of Records at the State Record Center