Carefully consider your storage options. Out of sight should not mean out of mind. You must consider aspects like accessibility, cost and organization. No matter where your records are stored, keep track of them and routinely dispose of records when they have fulfilled their business function and met any specified retention requirements. Before you store anything, evaluate if you must keep it in the first place by reviewing the “record copy” and “retention schedule” pages.
The majority of records do not truly permanent have a permanent retention, despite the tendency to keep “just in case.” There are several storage options for non-permanent records. Review Records Storage Options (non-permanent records) to decide what combination of options is right for you and your department.