Occasionally, it is in the University’s best interest to extend retention periods beyond the state’s minimum requirement. The following types of records have extended minimum retention periods:

Financial Records
General Schedule FISCAL
State Minimum: 3 years, or until audited, whichever is later
University Minimum: 7 years, or until audited, whichever is later

Signed Student Time Sheets
Schedule and Series Number: FISCAL-042
State Minimum: 3 years, or until audited, whichever is later
University Minimum: 4 years, or until audited, whichever is later

Applications for Employment (not hired)
Schedule and Series Number: PERS-004
State Minimum: 2 years from date position filled or closed
University Minimum: 3 years from date position filled or closed