Extended Retention Periods for University Records

Occasionally, it is in the University’s best interest to extend retention periods beyond the state’s minimum requirement. The following types of records have extended minimum retention periods:

Financial Records
General Schedule S3
State Minimum: 3 years, or until audited, whichever is later
University Minimum: 7 years, or until audited, whichever is later

Signed Student Time Sheets
Schedule and Series Number: S3-420
State Minimum: 3 years, or until audited, whichever is later
University Minimum: 4 years, or until audited, whichever is later

Applications for Employment (not hired)
Schedule and Series Number: S2-040
State Minimum: 2 years from date position filled or closed
University Minimum: 3 years from date position filled or closed