Scanning is Storing: Know the Digital Imaging Rules

Scanning Counts as Storage: Know the Digital Imaging Rules

The Office of the Public Records Administrator (OPRA) has the authority by virtue of Connecticut General Statute sec. 11-8 and other relevant laws to prescribe record preservation requirements for state agencies. In order to help mitigate some of the risks and potential burdens associated with scanning records and to ensure proper preservation of the resulting digital image, they have created a Digital Imaging Policy. Follow the policy and standards when converting paper records into a digital image (scanning) in order to be able to destroy official paper records and preserve electronically for the duration of the associated minimum retention period.

Digital Imaging Policy

Digital Imaging Standards

Scanning Checklist

Authorization to dispose of reformatted records (Form RC-108.1)